Instructions for presenting authors

Guidelines for presenters - Instruction for speakers:

Official language: English
Please prepare your presentation in .ppt, .pptx (Microsoft Office PowerPoint 2003-2019 format) or .pdf file. Please avoid using videos embedded in your show. If you have a video, please contact the technician in the lecture hall at latest in the break before your presentation (but preferably earlier) to test it in advance. The PowerPoint and Acrobat slide size is 16:9

Use standard fonts such as Times New Roman, Arial, Calibri, or Verdana which will be installed on the session room computers. If you use any unique fonts, your presentation may not operate correctly on the session room computer.
Verification of proper performance of the presentation in the lecture hall at the presentation laptop is highly recommended, particularly if video or animation is included in the presentation.

Presentation material submission:

The presenter author has to upload his/her presentation to the presenting laptop at the conference room. We do not collect them by e-mail.
Presenters will not be allowed to use personal laptops to avoid problems with computer-projector compatibility.

Allocated presentation time:

Please check your presentation schedule and session on the website.
It is important that you arrive at your session room at least 10 minutes before the start of the session to make sure that everything is prepared for your presentation. The chairman and co-chairman of the session as well as the dedicated technician will be available to help you.
The dedicated time for Oral Presentation: 15 min including questions and answers (precisely 15 min.: 12 min. presentation + 3 min. discussion). If one author cannot finish the presentation in time there will be no possibility to discuss the research scope.. Selected lectures will have an extended time (precisely 25 min.: 20 min. presentation + 5 min. discussion. Presenters of the selected lectures will be notified by email.

Please find the details of your session on the website, and ensure that the length of your presentation matches with the time available to you as indicated above. Chairs have been asked to be strict in all of our sessions about time compliance to avoid over-run.

Presentation equipment:

Presenters will be available to control their presentation slides by using a wireless remote pointer at the podium including a laser pointer.
Our technical staff will be available to assist with any technical issues.
1 timer will be available for the presenter to support keeping the dedicated time frame.

General guideline for poster presenters

Presenting a poster is a great way to visually share your research work and expertise with a wide range of delegates who are interested to learn about what you have done and also give you positive feedback. The guidelines below give you some tips to help you design and develop your poster and how to display it for presentation at our event.

Poster presentation schedule:
Posters should be affixed and removed by the presenters themselves in time (if you need help, please ask the colleagues at the registration desks).

Poster preparation

Poster Size: A0 Size (portrait oriented, 841 mm width x 1189 mm height). The poster title, author(s)’s name(s) and affiliation(s) should appear on the top. Posters should be readable to viewers from 1 meter away. For legibility, a minimum font size of 24 points is recommended.

Keep logos discrete and to a minimum. The preferred poster background is plain to ensure legibility. Before sending to print do not forget to proof read the poster yourself, and ask someone else to do the same, checking also for clarity.

PLEASE DO NOT PRINT A LANDSCAPE POSTER! NOT E-POSTER!

Poster printing

We hereby offer you the possibility of having your poster printed locally, so that you do not have to be bothered with the production and transportation of your poster.

The posters will be printed on a standard standing A/0 size (84 x 119 cm - 1 sqm) 200g/sqm photobase paper. The price of the service: 50 €/poster, including VAT.

To take advantage of this service you should comply with the following terms:

1. You should be a registered participant
2. You should have an accepted poster presentation

The process of the service is as follows:

1. Order the service by e-mail diamond@diamond-congress.hu and gergely@diamond-congress.hu
2. Send your file to the same address before June 18
If your file is too large to send via ordinary e-mail please use the free Mammutmail or Yousendit services.
3. You HAVE TO receive a confirmation about the file quality from the organiser
4. Payment
5. Confirmation on the payment and printing of your poster
6. Pick up your poster at the registration desk of the conference